Employment Opportunities

How to Apply:
Please send resume and cover letter to admin@bbwassociates.com
OFFICE MANAGER
The office manager will be responsible for a diverse set of administrative tasks that organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
Responsibilities

• Manage and coordinate office operations
• Manage office equipment, maintenance and service contracts and systems
• Manage telecommunications (cell phone plan) systems and provide general support to staff
• Control correspondence: answer phones, take and deliver messages, retrieve and send mail
• Work with accounting staff to process and track bills and payments
• Maintain administrative filing system, paper and electronic
• Assist with human resource management: implement policies and procedures, manage benefits administration, orientation and training
• Office scheduling: staff, trucks, and vacations
• General banking: deposits and account maintenance
• Data entry: log scale tickets and forest inventory
• Order office and field supplies
• Make travel arrangements
• Scan or copy files as needed

Job Requirements
    Education

• Education gained through experience doing similar work is suitable. A college education would be beneficial.

     Knowledge / Experience

• 3-5 years of experience as an Administrative Assistant or Office Manager is desired.

     Skills

• Proficient in using computer software, such as MS Office and Quickbooks
• Ability to take initiative, problem solve, and make decisions within job scope
• Schedule management skills
• Good written and oral communication skills
• Strong track record of customer service and effective people skills in a human services environment
• Good understanding of processes, policies and procedures required in a small company environment
• Excellent time management and organizational skills with strong attention to detail
• Ability to multi-task without supervision
• Ability to work independently as well as collaboratively in a positive team environment

Working Conditions
    Physical Demands

• The Office Manager will spend long hours sitting and using office equipment and computers, which can cause muscle strain.
• The Office Manager will also have to do some lifting of supplies and materials from time to time.

    Environmental Conditions

• The job is located in an office environment in downtown Arcata. The Office Manager must meet with others on a regular basis and is stationed at a desk that is central to the office.

    Sensory Demands

• The Office Manager will spend long hours on the computer entering thorough information which requires attention to detail and high levels of accuracy.

Schedule and Payrate

• 4-5 hours/day, 4-5 days per week (20-30 hours per week), a consistent schedule is preferred.
• Starting pay is $18-22/hour depending on experience.
• Benefits include paid cell phone plan, health insurance option, vacation and sick pay.